AGM 2016

From TangleBall

Contents 1 Annual General Meeting 2016 details 1.1 Venue 1.2 Date and time 1.3 Quorum 2 How to participate 2.1 Attending 2.2 Nominating 2.3 Proposing a Member's Motion 2.4 Questions, comments, contributions 2.4.1 Alternative contact 2.5 Share this link 3 Meeting business 3.1 Agenda 3.2 Nominations 3.2.1 President 3.2.2 Treasurer 3.2.3 Secretary 3.2.4 Committee members (min. 3) 3.3 Motions 3.3.1 Member motions 3.3.1.1 Motion 1 3.3.1.2 Motion 2 3.3.2 Committee motions 3.3.2.1 Motion 1 3.4 General business 4 Minutes 4.1 President's report 4.2 Treasurer's report 4.3 Election of committee 4.4 Motions 4.4.1 Member motions 4.4.1.1 Motion 1 4.4.1.2 Motion 2 4.4.2 Committee motions 4.4.2.1 Motion 1 4.5 General business 4.5.1 Accounts 4.5.2 Actions 4.5.3 Event planning 4.5.4 Quick announcements 4.5.5 General discussion 4.5.6 Finger of mystery 4.5.7 Weekly General Meeting 4.5.8 Hat list 4.5.9 Meeting review 4.5.10 Around the room

Annual General Meeting 2016 details

Venue

Tangleball, 27 Edinburgh Street, Newton, Auckland 1010

Date and time

2016 November 29, 19:00 start

Quorum

To hold the meeting, we need a minimum of 40% of registered members to attend.

40% of membership is 16 members.

How to participate

Attending

Whether you are a member or a non-member, come to Tangleball before the start time of 19.00 PM on Tuesday Nov 29th. This will be an open meeting, like most Tangleball events. The meeting is expected to run for about 1 hour.

As the AGM will happen in place of the usual weekly group discussion, there will still be the typical pre- and post-meeting socialising and project time. Anyone is welcome to bring food, drinks or snacks to share, if so inclined.

If you are unsure about your current membership status, get in touch with us and we will verify our records. Email: Abhishek (mail@abhishek.geek.nz), or say hello at any of the weekly events before the AGM.

Nominating

To nominate members for committee positions, email Abhishek (mail@abhishek.geek.nz) with the following information:

• the names of people you as a member would like to nominate (you may nominate yourself)
• which positions you are nominating them to
• which member has agreed to second each nomination

NOTE: The closing date and time for nominations is November 24 (Thursday) at 17.00 PM.

Currently held positions and nominations can be found under Nominations below.

Proposing a Member's Motion

To propose a motion as a member for the society to vote on, email Abhishek (mail@abhishek.geek.nz) with the following information:

• the final text of the motion (as precisely as you can word it)
• who is proposing the motion
• any co-signers to the motion (this can matter for rule changes, or in the unlikely event of having to override the committee)
• optionally: a summary explaining the reason, background, intent or other information behind the proposal, to help other members decide

NOTE: The closing date for motions is Nov 1 (Tuesday).

Questions, comments, contributions

If you have further questions, again email mail@abhishek.geek.nz or raise it at a Tuesday weekly meeting. Planning for the AGM will continue during the Tuesday weekly meetings at Tangleball, so that may be the best way to get involved with ideas, logistics, procedures, etc leading up to the event.

Alternative contact

Instead of email, you can also snail-mail post your motion proposals or nomination letters or other written notes or queries to Tangleball at 27 Edinburgh Street, Newton, Auckland 1010. (Just be sure to identify yourself!)

Or else you can personally deliver a note to Abhishek at a Tuesday weekly meeting.

If you cannot get in touch with Abhishek for any reason, you may email contact@tangleball.org.nz or reach out via one of the other committee members or active members you know.

Share this link

Please share this page and future AGM notices to any other channels you think may be appropriate. e.g. Tangleball social media accounts if you have access to them.

If you personally know any inactive Tangleball members, consider pointing out this notice to them an well. We would like to have as many members attending as would be willing if they knew the AGM details.

Meeting business

Agenda

• Pre-meeting social/projects
• [19:00 start]
• President's report
• Treasurer's financial report and annual statement
• Elections for committee positions
• Motions to be considered
• General business
• Post-meeting social/projects

Nominations

Nominations are open until 2016 Nov 24, 17.00.

President

• Nominee: Ed Aretino (current)
• Nominee: Melissa Laing (current)

Treasurer

• Nominee: Wayne Rooney (current)

Secretary

• Nominee: Abhishek Reddy (current)

Resigned: Helena Teichrib

Committee members (min. 3)

• Nominee: Calvin Rainey (Health & Safety) (current)

---

• Nominee: Cheng Eu Chew (current)

---

• Nominee: Jort Bloem (current)

Motions

Member motions

Motion 1

Text:

 A motion to remove the emergency savings motion which has not received enough votes to reach quorum even after a long period of time.

Proposer: Wayne Rooney

Summary Explanation: The emergency savings motion was tabled for voting before being put into a completed usable form. It contains draft notes and comments which, if the motion were approved, would also become part of the legislation. The motion was to ratify a procedure which is being done anyway.

Motion 2

(Rule change)

Text:

 That the text of the wiki page  http://www.tangleball.org.nz/wiki/index.php/Membership_Howto as at 31 October 2016 be accepted as a society rule.

Proposer: Wayne Rooney

Signed by 10% of eligible members: ?

Committee motions

Motion 1

Text:

 Move that the text of 13.1 be amended from 
 
   13.1 The Secretary shall keep a register of Members (“the Register”), which shall contain the names, the postal and email addresses and telephone numbers of all Members, and the dates at which they became Members.
 
 to
 
   13.1 The Secretary shall keep a register of Members (“the Register”), which shall contain the names, the postal or email addresses and telephone numbers of all Members, and the dates at which they became Members.

Proposer: Melissa Laing

General business

• Discussion about the Tangleball space/premises and/or relevant future plans -- Jaco vdM
• See weekly meeting agenda for more topics

Minutes

Start: 19.10

Present: 16 members, 2 non-members (+ 2 late arriving members, 2 non-members)

Facilitator(s): Melissa Laing, Ed Aretino

President's report

   ✓

Carried: Melissa moves that the President's report be received

Treasurer's report

• Attached report presented
• Summary: made less money this year, spent less money this year; not quite break even but not in trouble

Carried: Melissa moves that the Treasurer's report be received

Election of committee

• No nominations were received (closed 2016-Nov-25 17.00)

• All committee members eligible for re-election:

• • Co-presidents: Ed Aretino, Melissa Laing
  • Treasurer: Wayne Rooney
  • Secretary: Abhishek Reddy
  • General committee: Jort Bloem, Cheng Eu Chew, Calvin Rainey (Health & Safety)

• Note resignation of co-secretary Helena T earlier in the year

Motions

Member motions

Motion 1

Carried: A motion to remove the emergency savings motion which has not received enough votes to reach quorum even after a long period of time.

Motion 2

Clarification by proposer Wayne Rooney: this motion is not a society rule change, but a bylaw.

Carried: That the text of the wiki page http://www.tangleball.org.nz/wiki/index.php/Membership_Howto as at 31 October 2016 be accepted as a society bylaw [amended].

Committee motions

Motion 1

Carried: rule change to amend the records required to be kept in the register of members

[Voted by a majority in excess of 2/3rds of members present, with 2 abstentions]

General business

Accounts

$277 in this week, rent coming up next month

Actions

• Privacy policy - AR to post privacy policy
• Grinder notice - AR still to look closer
• New space - covering letter to do, CZ/AR

Event planning

• Open day/birthday - WR created events on Facebook/Eventfinder
• Monday maker night - very quiet, JB closed a little early
• CNC #4 - has occurred, CNC #5 due 13 days from now on Monday maker night

Quick announcements

• Tumeke Cycle Space party at Hum Cafe, $5 entry, fundraiser, sausage sizzle, vegetarian sausages, no vegetarians will be sizzled (or meat eaters), movie (don't know what yet), raffle ($200 voucher for electrical hub first prize; tune-up second prize; pump/patch kit third prize), end around 21.00/22.00
• Panuku staff ML meeting w/ - talking about possible spaces - TCS invited too
• Greenpeace building:
  • Zoe waiting to hear from co-worker/friend of co-worker who runs the Greenpeace building
  • Council-owned, supposedly they don't have it past Feb/March
  • Alex R (TCS) heard similarly that they are leaving Feb/March with possible demolition party
• Router:
  • Sawdust issues, have to calibrate carefully to correct for it
  • Recommendation to add info to wiki
• Pager devices (discontinued) available via Mercury disposing of ~5500 of them - Andrew D
  • Wall warts (5V?) also available

General discussion

• Do we need (broken -- running but case destroyed) fan?
  • Doomed, no one seems to care
• Location/collaboration future plans -- on behalf of Jaco vdM
  • WR: 6-month notice duration gives a little more time, not in such a hurry yet
  • ML: what has TCS been doing?
    • Alex R (TCS): nothing much, collecting leads, generally happy to share with TB, but pursuing all options
    • Also looking for central as possible, cheap as posible, ground floor
  • ML trying to approach council, leverage connections
  • Sue had a look at some sites, one place is enormous, expected to be expensive, would need to share with many others
  • Andrew D:
    • Associated with Jaco on some projects, two specific initiatives TB is welcome to engage in:
      • Maker map
      • Maker trail
        • ML: in association with ATEED etc again?
        • AD: yes
• Athen: question about collaborating with marae
  • Sue: approach with caution
  • ML: none are central (except UoA/institutional)
  • Jort: open question about it being potentially detrimental to both cultures
• Steel wool wanted for TB kitchen - Athen

Finger of mystery

(i.e. choosing an item to dispose of)

• The "tangle ball" (of rubber bands) - Athen
  • Seems some people care enough to keep it, not doomed

Weekly General Meeting

no items

Hat list

(i.e. fundraising)

• Tangle building - $112 raised of $2,000,000 target

Meeting review

no comments

Around the room

(i.e. things people are working on, show/tell, etc)

• Cheng - pass
• Wayne fixed a leaky tap
• Jort - fun on bike, watch on cast / new cast
• Melissa - designed a bookshelf
• Zoe - stencil / discovered router jamming
• Athen - thinking about junk pianos, taking apart, use as medium
• Jason - not much
• Andrew D - discovering joys of vinyl cutting; went to kiwicon, mind blown
• Claudio - playing with VR headset
• Thomas - arduino boards for work at Mindlab
• Alex R - learned about Open Structures, spec for making parts to assemble things reusably (kind of like lego)
• Serge - first attempt at casting aluminium, made crucible out of piece of pipe, built furnace; fixed a couple of small engines
• David Go - playing with water/plumbing; mounted 1000L tank on trailer
• Noel Z - been moving, now live in city; helping out with union at work for living wage
• Abhishek - AGM handout typesetting
• Thomas M - pass
• Andrew S - Fixed earthquake-damaged shelf, painted door/window frames
• John G - pass
• Sue F - clothing repairs
• Ed - searching by bike for forgotten pieces of land in city for tiny houses; started volunteering with Greens